Set Up Bank Opening Balance

Masukkan baki permulaan untuk kesemua akaun bank anda. Anda mestilah terlebih dahulu mengetahui baki tersebut. Contohnya tahun kewangan anda adalah dari Januari hingga Disember 2009, jadi baki permulaan yang harus dimasukkan adalah baki pada 31/12/2008. Cara mengira baki ini adalah dengan melihat baki pada penyata bank anda pada 31/12/2008 dan mencampur semula jumlah cek-cek yang dikeluarkan tetapi belum ditunai dan cek-cek yang diterima tetapi belum ditunai juga:

Baki Penyata Bank campur
Jumlah cek dikeluarkan belum tunai tolak
Jumlah cek diterima belum tunai
= Baki bank anda yang sebenar (dipanggil baki lejer)

Klik di sini untuk melihat cara memasukkan baki permulaan bank: Set_Up_Bank_Opening_Balance

Ulang untuk setiap bank termasuk tunai runcit (petty cash).

Set Up Bank Account

Ini adalah contoh untuk syarikat yang mempunyai Akaun Bank lebih dari satu. Secara default satu Bank iaitu MBB (GL Account Code = 6020) telah pun disediakan. Jika perlu MBB boleh ditukar kepada bank anda yang sebenar. Sebagai contoh kita akan menambah satu lagi Bank iaitu CIMB,

Langkah Pertama:
Pastikan CIMB bank telah ada di dalam Carta Akaun ataupun tidak. Jika tidak ada kita akan menambahnya terlebih dahulu menggunakan data seperti di bawah:

GL Akaun: 6030
Account Name: CIMB Bank Bhd
Account Type: Balance Sheet
Account Class: F (current asset)
Last Year Balance: 0 (boleh diubah kepada baki sebenar kemudian)
Period Ending Balances: tidak perlu berbuat apa-apa, untuk kegunaan sistem sahaja

Sila lihat video yang disediakan: Set_Up_Bank_Account

Langkah Kedua:
Kemaskini rekod Bank (CIMB) untuk di "Link" kan kepada GL Account yang telah di masukkan di atas. Rekod bank CIMB memang telah dimasukkan ke dalam sistem, anda hanya perlu "open / search" dan ubah medan yang berkenaan sahaja.

Sila lihat video yang disediakan: Set_Up_Bank_Account
Ulang langkah-langkah di atas jika perlu sekiranya anda mempunyai banyak akaun bank.

Update Company Profile

Untuk pengguna Niche Business Solutions.

Cara untuk mengemaskini maklumat syarikat anda. Sila klik link di bawah untuk melihat video yang disediakan.

2009-10-21_1048

Sebarang pertanyaan sila email kepada mohdzin8@gmail.com

Kenapa Perlu Perisian Niche Business Solutions

Perisian Niche Business Solutions sangat mudah digunakan oleh sesiapa yang berminat. Tidak perlu pengetahuan perakaunan ataupun simpan kira - jika ada lebih baik. Anda cuma perlu melakukan perkara yang sama yang anda lakukan secara manual contohnya:

• Buat Invois kepada pelanggan
• Buat Baucer Bayaran
• Rekod terimaan wang atau cek
• Rekod Invois dari pembekal (supplier)

Jika anda merekodkan perkara di atas kedalam perisian Niche (sama buat secara manual juga) anda akan dapat laporan-laporan dan maklumat-maklumat berkaitan tanpa berbuat apa-apa lagi:

• Maklumat Akaun Penerimaan
• Maklumat Akaun Pembayaran
• Penyedian Invois kepada Pelanggan
• Buku Tunai
• Penyesuaian Penyata Bank
• Laporan-Laporan
• Pengurusan Stok
• Lejer Am

• Profit and Loss / Penyata Untung Rugi
• Balance Sheet / Lembaran Imbangan
• Trial Balance / Imbangan Duga

Jadi dengan membuat kerja yang sama seperti mana yang lazim dibuat secara manual anda akan dapat banyak maklumat-maklumat tambahan yang sangat diperlukan oleh perniagaan anda. Ini amat berguna untuk membantu anda didalam perancangan kewangan perniagaan anda.

Contoh maklumat yang sangat-sangat diperlukan ialah:

• Baki terkini bank anda
• Siapa masih berhutang dengan anda (Penghutang: berapa banyak, berapa lama etc)
• Siapa yang anda masih berhutang (Pemiutanag: berapa banyak, berapa lama etc)

Intro To Niche Business Solutions Software

Objective:

The primary objective of the software is to provide a simplified financial system which can be handled by anyone who knows the typical operations of the business. Up-to-date information necessary for the daily operations of the business will be available on-demand (subjected to up-to-date data entry). No accounting is required.

Accountant or Accounts Clerk is not necessary to handle the system, only a typical staff or anyone interested in getting up-to-date financial information.

Critical Financial Information – Required on demand:

· Bank available balance

· Total outstanding clients invoices

o Who are the clients with outstanding balances

o How much is outstanding

o How long it has been outstanding (aging)

o Which invoices have been paid / have not been paid

· Total outstanding suppliers invoices

o Who are the suppliers with outstanding balances

o How much is outstanding

o How long it has been outstanding (aging)

o Which invoices have been paid / have not been paid

Of course there will be other questions as well, but the above are the most common and important questions to answer. 

Business Concept:

It is very important to understand the concept of business (be it small or large). We are now concern only with the Financial Information. In a nutshell it will be divided into two parts:

1. Sales – Regardless of what business it is, the company must generate SALES (can be product or services).

2. Purchases / Expenses – This is concerning the money that the company will have to pay out. For example, in case of a product, the company must purchase it first before it can sell (this is called purchase). The company will also pay out money not directly related to purchases e.g Rental, Salary, Stationeries etc.. necessary for the normal operations of the company.

The company must have a least one Banking Account; for depositing money received and payout dues.

Illustration of what happen when a SALES is generated.

1. Prepare and send out invoice to the CLIENT.

2. Once the invoice is due, must collect payment from CLIENT. The money received (typically a CHEQUE) is then bank-in into the company’s BANK

This concluded the sales process of that particular invoice i.e the invoice is no more outstanding. Invoices are issued repeatedly for as long as there are sales. The processes 1. & 2. above are repeated over and over for as long as the company is in operation.

Therefore the tasks 1. & 2. above are quite trivial and can be performed by almost anybody. This section will provide the CASH IN FLOW for the company.

Illustration of what happen when a PURCHASE is made. This is typical of a trading company, since it will purchase a product and then sells it (the difference between Sales Price and Purchase Price will be the GROSS PROFIT). Note that this is exactly the opposite of SALES.

a. Received Invoice from SUPPLIER for the Product Purchased.

b. Pay the Supplier Invoice when due – normally by issuing Payment Voucher. Typically by issuing a CHEQUE to the Supllier.

This concluded the purchase process of that particular supplier invoice i.e the supplier invoice is no more outstanding. Supplier invoices are received repeatedly for as long as there are purchases. The processes a. & b. above are repeated over and over for as long as the company in operation.

Therefore the tasks a. & b. above are quite trivial and can be performed by almost anybody. This section will form the CASH OUT FLOW for the company.

Diagramatically It Can Be Represented As Follows:

1. Sales (IN FLOW)

• 
  
  Create Invoice for Debtor / Client
  
  
  
• Payment In - Receive Payment from Debtor (Deposit into Bank Account)
  

2. Purchases (OUT FLOW)

• 
  
  Receive Invoice from Creditor / Supplier
  
  
  
• Payment Out - Pay Supplier - Use Payment Voucher (Money Out From Bank)
  

In accounting terms:

• CLIENTS = DEBTORS
• SUPPLIERS = CREDITORS

DATA ENTRY TO BE DONE BY USER

1. Sales Invoice

2. Payment In (money received)

3. Supplier Invoice

4. Payment Voucher (making payment out)

These are the critical data entry that need to be done which form 95% of the data entries. The other 5% is Non-Cash transactions which normally can be adjusted at year end (does not involve real money – only conform to accounting principles)

All Necessary Documents Are Generated By The Systems

1. Sales Invoice – Using standard A4 paper
   
2. Receipt (if requested by the client)
   
3. Payment Voucher